Singapore staff scheduling software
F&B scheduling software Singapore: stop rebuilding next week's roster in a spreadsheet
Slota is Singapore staff scheduling software purpose-built for shift teams — restaurants, cafés, clinics. Drag shifts onto a grid, copy last week, publish once, and the whole team is notified on their phones. If your week lives in an Excel file shared as a WhatsApp screenshot, this page is about you.
Free for up to 20 people · no credit card · no trial countdown · built in Singapore
The cost of the roster spreadsheet
Spreadsheet rostering is still the most common way SG F&B runs restaurant employee scheduling — it is free, familiar, and infinitely flexible. It also quietly eats the business. For a 10–15 person team, building the week is roughly two hours of manager time, or about a hundred hours a year. Then it gets pasted into the WhatsApp group, messages get buried, and at 5pm on Friday you find out dinner cover called in sick and nobody confirmed. Spreadsheets cannot flag a double-booking, catch a coverage gap, track approval, or keep an audit trail. The roster, not the rate, is where labour cost leaks out of the P&L.
Staff scheduling software vs spreadsheet is not a close call once a team grows past a handful of shifts — it is the difference between maintaining a week and publishing one.
What Slota staff scheduling software does
- Drag, drop, publish. Build a week in minutes. Drag shifts onto the grid, copy last week in one click, or start from a saved template — then publish once and every shift lands on the employee scheduling app in everyone's pocket. No spreadsheet required.
- See labour cost before you commit. Projected cost moves as you drag, so you spot an over-staffed day before it reaches the floor, not after.
- Four honest ways to clock in. Kiosk PIN, mobile clock-in with GPS geofencing, or face-matched clock-in as an opt-in add-on. Timesheets total themselves.
- Swaps and open shifts that stay in the app. Staff trade or claim a shift, a manager approves, the schedule updates. No more "can you cover me?" texts piling up.
- Multi-outlet without a second spreadsheet. One cross-outlet view with a double-booking guard and built-in messaging that replaces the group chat.
Clinic staff scheduling software
The clinic rota is a different spreadsheet problem, and we keep it that way. A monthly staff schedule — providers, nurses, front-desk, each with availability, on-call, leave, and contracted hours — can take 5 to 10 hours a month to build by hand, and a spreadsheet cannot catch a coverage gap or enforce your clinic's own rules. Slota handles the staff rota: the whole team on one grid, roles as shifts, part-timers held to contracted hours, swaps requested and approved in-app, published to phones. To be explicit: Slota schedules your staff, not your patients. It is not an appointment-booking or EHR system, and it does not try to be one.
Healthcare staff scheduling software stops at the rota; the patient journey stays in your practice system.
Case study teaser — one café's week (representative composite, modelled)
Here is the shape of the change, as a representative composite of how SG café teams operate — not a named customer.
Before
Before: a two-outlet café builds the week in a spreadsheet and posts screenshots to WhatsApp. Shifts go unconfirmed, a dinner gap gets backfilled at 1.5x overtime, and each week's sheet is overwritten with no record.
After
After: the same week is dragged onto the grid once, copied for outlet two, and published. Cover comes from availability and approved swaps already in the system; labour cost is visible live while the week is built.
The modelled value of moving off spreadsheets for a two-outlet café is on the order of ~S$2,300 per month [est] in recovered overtime and admin — recovered, not cut from anyone's pay.
Modelled example based on Singapore's staffing rules — expected payback under a month. Not a customer result. Real customer measurements will replace this as they come in.
Read the full case studyGet started today
Run the roster and the clock from one place — no spreadsheet required.
Free for teams up to 20 people. No card, no trial countdown, no expiry date set on the Free plan.
Free covers up to 20 people · built and hosted in Singapore · designed around Singapore's PDPA obligations
Frequently asked questions
Is Slota a PSG-approved vendor?
Not yet. Slota is not currently a pre-approved PSG / Productivity Solutions Grant vendor. We are happy to talk through where that stands — ask us before you map grant funding to a purchase.
Does Slota replace our clinic's appointment booking?
No. Slota schedules your staff, not your patients. It works alongside your appointment or EHR system, which stays untouched.